Procurement Assistant (EAC/LVBC)

(REF: EAC/LVBC/LVEMP II PROC ASST/ 09- 09)

The project will contribute towards the attainment of the Shared Vision for the Management and Development of the Lake Victoria Basin through strengthening of the regional and national institutions for governance of transboundary resources in the basin; and facilitating public and private environmentally friendly investments in the Lake Victoria Basin.

The EAC/LVBC has applied for funding from the IDA Credit of the World Bank, Global Environmental Facility (GEF) and the Government of Sweden through Sida. The LVBC Secretariat will be responsible for regional coordination of this project and it intends to use part of the funds to constitute a Regional Project Coordination Team (RPCT) that will be fully responsible for steering the project on daily basis.

Scope of Work:

The main purpose of this job is to manage all procurement of Services, Goods and Works for the LVEMPII and to ensure proper procurement done in line with Project’s Procurement Management Manual rules and regulations. The Procurement Assistant will further be responsible for all procurement activities of the project and for setting out an effective and transparent procurement process.

Duties and Responsibilities:

1. Maintain a data base on the status of procurement done by the Project/Commission;
2. Apply procurement procedures of participating development partners;
3. Prepare the annual procurement plan for the Project and facilitate its implementation on a timely and efficient manner;
4. Procure goods and services for the LVEMPII Project in line with the procurement manual and in accordance with World Bank guidelines;
5. Prepare tender documents for goods, services and works for the LVEMPII project;
6. Maintain a good filing of all procurement documents;
7. Produce quarterly reports on procurement;
8. Set up an updated procurement plan for LVEMPII Project indicating activities to be procured under Project’s grant;
9. Establish procurement guidelines for the Project;
10. Prepare periodic reports on procurement activities in LVEMPII Project;
11. Update the Procurement Register;
12. Perform any other duties that may be assigned by the Project Coordinator from time to time.

Qualifications and Experience:

1. A Bachelors degree in relevant discipline (e.g. Business Administration, Commerce, and Law);
2. At least 3 years experience in Public Procurement system with significant knowledge in Partners to Development’s procurement policies, principles and procedures e.g. World Bank, African Development Bank;
3. Excellent leadership and interpersonal skills;
4. Excellent team player;
5. Excellent communication and analytical skills;

Application Deadline: